CA(China)Co.,Ltd
Administrative Assistant
职位信息：
CA(China)Co.,Ltd 公司行业： IT服务/多领域经营 计算机硬件及网络设备
计算机软件 公司类型： 外商独资 公司规模： 100-499人 职位类别：行政/后勤 工作地点：上海 发布日期：2007-07-24 申请职位 工作经验：3-5年 最低学历：大专 职位月薪：面议 工作性质：全职 招聘人数：若干 管理经验：否 职位描述/要求： Job Overview This position is responsible to perform administrative support activities to an individual and/or work group. The position requires a complete acquaintance with and understanding of the general aspects of the job. No instructions needed on routine work, and general instructions given on new lines of work or special assignments. Contacts are typically with individuals within organization and occasionally with contacts outside organization and involve obtaining or providing information requiring some explanation or interpretation. Key Responsibilities

• Provide specific departmental administrative support on a wide range of issues and projects as assigned.
• Answer phones, making proper referral or handling as appropriate.
• Prepare and process routine forms, documents and correspondence.
• Disseminate information to appropriate parties in a timely manner; monitors and/or follows-up on appropriate items.
• Open, read, sort, prioritize and distribute incoming mail; ensure outgoing mail and packages are prepared properly and scheduled for delivery.
• Plan and organize work to ensure accurate and logical organization of files, documents and records; ensure effective control of forms; control confidentiality of files as necessary.
• Copy and/or fax documents.
• Monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately; set-up and maintain tidiness within department/storage rooms.
• Coordinate domestic/international travel arrangements.
• Type and assist in designing presentations.
• Organize and expedite workflow to comply with deadlines and priorities.
• Manage multiple and/or complex calendars.
• Coordinate onsite/offsite meetings under minimal supervision; Assist with meeting administrative duties as needed.
• Interact with outside vendors.
• Attend to any catering needs.
• Compile data and information sent to various agencies.
• Take basic meeting minutes; needs to ask others to review or clarify terms.
• Handle project tracking: (i.e., budget, database, time lines).
• Serve as point of contact for information regarding areas of responsibility.
• Interact effectively with various levels of management.
• Assist with special projects as requested by supervisor.
• Organize and expedite workflow through department so as to comply with deadlines and priorities.

Additional Key Responsibilities for Sales Administrative Assistants:

• Pull contract documents and BARFs off of Document Imaging System
• Enter contracts onto Total Online Processing System ( TOPS) & create STAR issue to track contract
• Validate active TOPS Site information and fill out Site Information Forms as necessary
• Coordinate Sales forecast and pipeline updates for respective team.
• Review executed contract package for completeness & forward package to Sales Accounting.

Preferred Education
Diploma or above Work Experience
Typically 3 to 5 years of related experience. Specific Skills and Certifications
Excellent written and verbal communication skills. Strong organizational and interpersonal skills. Able to manage multiple tasks, prioritize and meet deadlines. Able to resolve problems with limited supervision. Knowledge of relevant corporate and government laws and regulations impacting job function. Advanced Word and Excel skills a plus. 联系方式：  

公司信息：
CA(China)Co.,Ltd 冠群电脑(中国)有限公司       CA于1995年进入中国市场，先后在上海、北京、广州、成都建立了办事处，并于1998年在北京注册了独资公司--冠群电脑（中国）有限公司。CA中国现有员工超过400多人。作为一家由华人创办的企业，CA一直十分关注中国市场，不断加大对本地市场的投入。经过十余年的耕耘，CA已在中国的政府机构、金融、电信、制造等行业形成稳定的客户群。       为更好地服务本地用户，使CA的产品研发更多地融入本地用户需求，CA还于2000年在北京设立了CA中国技术中心（China Technology Center - CTC）。CTC的成立，为CA确保其科技领先地位、进一步拓展中国和亚洲市场提供了强有力的技术保证。CTC现有近200名研发人员。       在积极发展自身业务的同时，CA中国还积极致力于推动中国软件产业的发展，把其全球领先的理念、技术和经验分享给国内的软件企业和合作伙伴，帮助他们加强软件开发管理，最终提高中国软件产业的整体水平，把中国的软件推向国际市场。目前，CA中国正把渠道建设作为未来三年的战略重点。CA将在中国建立起以十八家战略伙伴为核心的渠道体系，通过为合作伙伴提供强大的技术及市场支持，共同拓展中国市场，最终实现共赢、共腾、共益的目标。       CA曾连续六次被Computerworld评为“IT行业最佳就职公司”，同时还曾多次被评为“最受工作母亲青睐的公司”。CA中国也同样是一个充满了关怀和机遇的职业平台。为员工提供的免费早餐、宽敞舒适的工作环境、完善的职业培训以及充满机遇的挑战，使CA中国成为中国IT行业的最佳就职公司。 更多信息,欢迎访问: www.ca.com.cn